--- title: "Policy Management Software for HR Teams - workit" description: "Distribute policies, track acknowledgements and manage versions with reacceptance - so you can prove every staff member has seen every version, every time." lang: en-AU json-ld: | [ { "@context": "https://schema.org", "@type": "Organization", "name": "workit HR", "legalName": "workit HR", "alternateName": "workit", "url": "https://workit.com.au", "logo": "https://workit.com.au/favicon-512.png", "description": "Australia's all-in-one HR software - recruitment, onboarding, compliance, leave, performance and more for $5 per employee per month.", "address": { "@type": "PostalAddress", "streetAddress": "24 Clifton Street", "addressLocality": "Prahran", "addressRegion": "VIC", "postalCode": "3181", "addressCountry": "AU" }, "contactPoint": { "@type": "ContactPoint", "telephone": "+61-1300-867-682", "contactType": "sales", "email": "sales@workit.com.au", "areaServed": "AU", "availableLanguage": [ "English" ] } }, { "@context": "https://schema.org", "@type": "WebSite", "name": "workit HR", "alternateName": "workit", "url": "https://workit.com.au", "inLanguage": "en-AU", "publisher": { "@type": "Organization", "name": "workit HR" } }, { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "What is policy management software?", "acceptedAnswer": { "@type": "Answer", "text": "Policy management software is how HR teams distribute company policies, track who has read or signed off on them, and prove that policy compliance during audits. workit policy management software handles the full policy management lifecycle - from publishing a policy through to version updates and policy reacceptance - all inside the HRIS." } }, { "@type": "Question", "name": "Can policies in the policy management module be informational only, or do they have to require sign-off?", "acceptedAnswer": { "@type": "Answer", "text": "Either. Each policy in the policy management module is set as informational (distributed and visible to staff, no policy sign-off needed) or acknowledgement-required (staff are notified by the policy management module and prompted until they sign off). You can mix both across your policy management library." } }, { "@type": "Question", "name": "How does policy version control and reacceptance work in the policy management module?", "acceptedAnswer": { "@type": "Answer", "text": "When you update an already-acknowledged policy, the policy management module lets you choose whether everyone needs to re-acknowledge the new policy version. If you do, the policy management module resets statuses to pending and reissues the policy to the right people - without losing the historical policy acknowledgement record." } }, { "@type": "Question", "name": "Is there a policy management audit trail of past acknowledgements?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. Every policy acknowledgement in the policy management module, including those against older or superseded policy versions, is preserved on the employee record. You can always show what version of a policy a staff member acknowledged, and exactly when." } }, { "@type": "Question", "name": "Can policies be issued through onboarding via the policy management module?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. The policy management module integrates with workit's onboarding workflows so new hires acknowledge the policies relevant to their role as part of day one - no separate policy process and no missed policy acknowledgements." } }, { "@type": "Question", "name": "How do I see who has and hasn't acknowledged a policy in the policy management module?", "acceptedAnswer": { "@type": "Answer", "text": "Open any policy in the policy management module to see the full assigned list with each person's policy status, or open any employee profile to see all policies assigned to them. The live policy management dashboard rolls everything up with graphs by team, site and policy so you can spot gaps instantly." } }, { "@type": "Question", "name": "Is workit policy management built and supported in Australia?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. workit policy management is built in Australia and supported by a local Australian team, with practical knowledge of Australian policy expectations and policy audit workflows." } }, { "@type": "Question", "name": "Is the policy management module included in workit's price?", "acceptedAnswer": { "@type": "Answer", "text": "Yes. The policy management module is included in workit's standard $5 per employee per month price - policy management and every other workit HR module are bundled, with no per-module policy management fees." } } ] }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ { "@type": "ListItem", "position": 1, "name": "Home", "item": "https://workit.com.au/" }, { "@type": "ListItem", "position": 2, "name": "Policy management", "item": "https://workit.com.au/policy-management" } ] } ] --- [![workit HR software](/__l5e/assets-v1/85c98654-48de-414e-b2d5-1813c070727b/workit-logo.webp)](/) Platform The Platform ### One platform for your entire HR workflow. workit is all-in-one HR software built for businesses to streamline recruitment, onboarding, compliance, and employee management. workit automates HR tasks so you can save time, stay compliant, and scale confidently. Modules [Recruitment ](/recruitment-software) Background Screening Soon [Onboarding ](/onboarding-software)[HR Core ](/hris-software)[Employment Variations ](/product/employment-personal-variations)[Compliance ](/compliance-management)[Rostering & Timesheets ](/rostering-software)[Performance Management ](/performance-reviews)[Learning Management ](/learning-management)[Policy Management ](/policy-management)[Leave ](/product/leave)[Self Serve Forms ](/product/self-serve-forms)[Incident Reporting ](/incident-reporting)[Offboarding ](/product/offboarding)[HR ServiceDesk ](/hr-service-desk-software) Platform-wide capabilities [Employee Self Service ](/self-service-portal)[Integrations ](/integrations)[Reporting ](/product/reporting)[AI ](/ai-hr-software) Ready to get started?[Book a demo](/contact) Solutions By industry ### HR software shaped around how your workforce operates. Industries [Agriculture ](/solutions/agriculture)[Construction ](/solutions/construction)[Education & Government ](/solutions/education-government)[Finance ](/solutions/finance)[Healthcare & aged care ](/solutions/healthcare-aged-care)[Hospitality ](/solutions/hospitality)[Mining ](/solutions/mining)[Not-for-profit ](/solutions/non-profit)[Recruitment & labour hire ](/solutions/recruitment-labour-hire)[Retail ](/solutions/retail)[Small Business ](/solutions/small-business) Ready to get started?[Book a demo](/contact) [Pricing](/pricing) Resources [Blog ](/blogs)[Compare HR software ](/compare)[Case studies ](/case-studies) Ready to get started?[Book a demo](/contact) About [About us ](/about-us)[Contact us ](/contact)[Become a partner ](/become-a-partner)[FAQs ](/#faqs) Ready to get started?[Book a demo](/contact) Job Seekers [Find your next job ](https://secure.workit.com.au/jobboard)[Free resume builder ](/resume-builder) [30-day trial](https://secure.workit.com.au/sign-up-company)[Book a demo](/contact)[Log in](https://secure.workit.com.au/) [Home](/)Policy management Policy Management # Policy management software that proves every policy has been read . Issue policies across your whole workforce, track acknowledgements in real time, and reissue updated versions with one click - with a full audit trail of every signature, ever. [Book a demo](/contact)[Start a 30-day trial No credit card required ](https://secure.workit.com.au/sign-up-company) Policy workspace Search policy library Workplace conduct Leave & attendance Information security Health & safety Published policy ### Workplace Conduct Version 3.2 Issued to all employees Acknowledgement required 93% 231 accepted 17 outstanding Version history preserved v3.2 · Current Reacceptance issued v3.1 · Superseded 248 records retained Reminder queued for 17 outstanding employees Illustrative product preview The policy problem ## Policies are only as good as the proof they've been seen. Emailing PDFs and hoping for the best leaves gaps in every direction - out-of-date versions in circulation, no record of who acknowledged what, and a scramble whenever an auditor asks for evidence. workit replaces the inbox with a single source of truth. Distribute the right policies to the right people, track acknowledgements in real time, and update versions without losing a single signature. Everything inside the module ## The full policy lifecycle, handled. From first publication through to version updates and reacceptance - every step is tracked against the employee record. ### Central policy library Create or upload every policy your business runs on and store them in one place - always current, always accessible, never living on a forgotten shared drive. ### Acknowledgement or informational Decide per policy whether staff need to sign off, or whether it's purely informational. Informational policies get distributed; acknowledgement policies are tracked until complete. ### Smart notifications & nudges Staff are prompted in-platform and over email when a new policy needs acknowledging, and reminded until it's done - no chasing by HR. ### Per-employee compliance view Open any employee profile and see every policy assigned to them and the current status - acknowledged, pending or superseded. ### Per-policy compliance view Open any policy and see every staff member it's assigned to, along with their acknowledgement status - perfect for audits and management reporting. ### Live dashboards & graphs Visual reads on acknowledgement health across the whole business - drill into a team, site or specific policy in seconds. ### Version control with reacceptance Update a policy and choose whether everyone needs to re-acknowledge. workit resets statuses to pending and reissues - a smart capability competitors simply don't offer. ### Full acknowledgement history Every past acknowledgement - including superseded versions - is preserved on the employee record. You can always prove what was signed, when and which version. ### Built into onboarding Issue policies as part of the onboarding workflow so new hires sign them on day one - no separate process, no missed acknowledgements. Built for three perspectives ## One module. The right view for every role. Employee ### My Policies A single place for every policy assigned to you - those still to acknowledge, those already signed, and informational policies you simply need to be across. Open, read and sign off in a couple of clicks. - See every policy assigned to you in one view - Filter by pending, acknowledged or informational - Acknowledge and sign off in-platform - Access historical versions you've signed Manager ### Team Management Managers see policy compliance across their direct reports, drill into a person to view every assigned policy and its status, filter by outstanding items and nudge staff who haven't acknowledged yet. - Team-level acknowledgement overview - Per-employee policy detail and history - Filter by status (pending, acknowledged, superseded) - Send reminders to outstanding staff HR / Admin ### Policy Management Administrators control the policy library, assignments and version lifecycle - publishing policies, assigning in bulk, viewing responses on a policy-by-policy basis and reissuing updated versions with one click. - Build and maintain the central policy library - Assign policies in bulk to teams, sites or everyone - Review responses and audit trail per policy - Reissue updated versions with smart reacceptance Connected by design ## Sign on day one. Stay current forever. Policies flow into onboarding so new starters acknowledge what they need on day one - and stay in lockstep with compliance and the wider employee record from then on. [See onboarding](/onboarding-software)[See compliance](/compliance-management) - Policies signed as part of onboarding - Acknowledgement history on every employee profile - Update once, reissue to everyone in a click - Audit trail tied to compliance and HR records - Live dashboards by team, site and policy 100% Acknowledgement evidence captured 0 Lost or unsigned policy PDFs 1 click Push an updated version to your whole workforce ### Version control with reacceptance Update a policy and decide whether everyone needs to re-acknowledge. Statuses reset to pending, history is preserved - a capability competitors typically can't match. ### Built for Australian HR Designed around the policy obligations of Australian businesses - particularly healthcare, aged care, childcare, education and government employers. ### One HRIS, one record Policies, compliance, onboarding and the employee profile stay in lockstep. No exports, no copies, no parallel systems to reconcile. Feature list ## Policy Management features Every feature below is included in your workit subscription - no per-module upgrades, no hidden costs. Feature What it does Included Upload policiesBring your existing documents in Bring your existing documents in AI policy generatorDraft a policy from a prompt Draft a policy from a prompt Policy groupsOrganise policies by group Organise policies by group Targeted distributionBy location, role or individual, with exclusions By location, role or individual, with exclusions Acknowledgement or informationalRequire sign-off or publish for reference Require sign-off or publish for reference Automated remindersChase outstanding acknowledgements Chase outstanding acknowledgements Manual remindersSend a one-off nudge Send a one-off nudge Version control & re-acceptanceNew version prompts everyone to re-acknowledge New version prompts everyone to re-acknowledge Acknowledgement historyPer-employee, across versions Per-employee, across versions Live acknowledgement progressReal-time completion bar Real-time completion bar Manager compliance viewTeam acknowledgement status Team acknowledgement status Onboarding policy issueAcknowledge during onboarding Acknowledge during onboarding CSV exportFor audits For audits Read-only policy previewView without editing View without editing FAQ ## Policy management software, answered. #### What is policy management software? + Policy management software is how HR teams distribute company policies, track who has read or signed off on them, and prove that policy compliance during audits. workit policy management software handles the full policy management lifecycle - from publishing a policy through to version updates and policy reacceptance - all inside the HRIS. #### Can policies in the policy management module be informational only, or do they have to require sign-off? + Either. Each policy in the policy management module is set as informational (distributed and visible to staff, no policy sign-off needed) or acknowledgement-required (staff are notified by the policy management module and prompted until they sign off). You can mix both across your policy management library. #### How does policy version control and reacceptance work in the policy management module? + When you update an already-acknowledged policy, the policy management module lets you choose whether everyone needs to re-acknowledge the new policy version. If you do, the policy management module resets statuses to pending and reissues the policy to the right people - without losing the historical policy acknowledgement record. #### Is there a policy management audit trail of past acknowledgements? + Yes. Every policy acknowledgement in the policy management module, including those against older or superseded policy versions, is preserved on the employee record. You can always show what version of a policy a staff member acknowledged, and exactly when. #### Can policies be issued through onboarding via the policy management module? + Yes. The policy management module integrates with workit's onboarding workflows so new hires acknowledge the policies relevant to their role as part of day one - no separate policy process and no missed policy acknowledgements. #### How do I see who has and hasn't acknowledged a policy in the policy management module? + Open any policy in the policy management module to see the full assigned list with each person's policy status, or open any employee profile to see all policies assigned to them. The live policy management dashboard rolls everything up with graphs by team, site and policy so you can spot gaps instantly. #### Is workit policy management built and supported in Australia? + Yes. workit policy management is built in Australia and supported by a local Australian team, with practical knowledge of Australian policy expectations and policy audit workflows. #### Is the policy management module included in workit's price? + Yes. The policy management module is included in workit's standard $5 per employee per month price - policy management and every other workit HR module are bundled, with no per-module policy management fees. ## Ready to retire the PDF policy pack? See workit's policy management module - and the rest of the platform - in a 20-minute walkthrough with our Australian team. [Book a demo](/contact) Pairs well with ## Policies don't live in isolation Pair policy management with the modules it naturally hands off to - incidents, onboarding and the wider compliance program. [ ### Incident Reporting When a policy is breached, capture the incident in seconds and link it back to the acknowledged policy version. Explore Incident Reporting ](/incident-reporting)[ ### Compliance Management Track licences, qualifications and mandatory training alongside your policy library. Explore Compliance Management ](/compliance-management)[ ### Onboarding Push the right policies to new hires automatically - acknowledged before day one. Explore Onboarding ](/onboarding-software) Keep reading ## Related guides, comparisons and customer stories [ ### HR compliance software buyer guide Essentials for Australian policy management. Read more ](/blogs/buyer-guide-compliance-software-essentials)[ ### workit vs EnableHR Policy and compliance tooling compared. Read more ](/compare/enablehr)[ ### COTA Victoria case study Policy distribution and acknowledgement at scale. Read more ](/case-studies/cota-victoria) Platform - [Recruitment](/recruitment-software) - Background Screening Coming soon - [Onboarding](/onboarding-software) - [HR Core](/hris-software) - [Employment Variations](/product/employment-personal-variations) - [Compliance](/compliance-management) - [Rostering & Timesheets ](/rostering-software) - [Performance Management](/performance-reviews) - [Learning Management](/learning-management) - [Policy Management](/policy-management) - [Leave](/product/leave) - [Self Serve Forms](/product/self-serve-forms) - [Incident Reporting](/incident-reporting) - [Offboarding](/product/offboarding) - [HR ServiceDesk](/hr-service-desk-software) Capabilities - [Employee Self Service](/self-service-portal) - [Integrations](/integrations) - [Reporting](/product/reporting) - [AI](/ai-hr-software) Solutions by need - [Small business HR](/solutions/small-business-hr) - [Employee onboarding](/solutions/employee-onboarding) - [HR compliance](/solutions/hr-compliance) - [Performance management](/solutions/performance-management) Solutions by industry - [Agriculture](/solutions/agriculture) - [Construction](/solutions/construction) - [Education & Government](/solutions/education-government) - [Finance](/solutions/finance) - [Healthcare & aged care](/solutions/healthcare-aged-care) - [Hospitality](/solutions/hospitality) - [Mining](/solutions/mining) - [Not-for-profit](/solutions/non-profit) - [Recruitment & labour hire](/solutions/recruitment-labour-hire) - [Retail](/solutions/retail) - [Small Business](/solutions/small-business) Compare - [vs Employment Hero](/compare/employment-hero) - [vs ELMO Software](/compare/elmo-software) - [vs BambooHR](/compare/bamboohr) - [vs HiBob](/compare/hi-bob) - [vs Sentrient](/compare/sentrient) - [vs Rippling](/compare/rippling) - [vs BrightHR](/compare/brighthr) - [vs EnableHR](/compare/enablehr) - [vs Martian Logic](/compare/martian-logic) - [vs Humanforce](/compare/humanforce) Resources - [Blog](/blogs) - [Compare HR software](/compare) - [Case studies](/case-studies) - [Pricing](/pricing) - [FAQs](/#faqs) Company - [About us](/about-us) - [Contact us](/contact) - [Become a partner](/become-a-partner) - [Log in](https://secure.workit.com.au/) Case studies - [Hart Services](/case-studies/hart-services) - [Beveridge Williams](/case-studies/beveridge-williams) - [COTA Victoria](/case-studies/cota-victoria) - [Dreamscape Kids Entertainment](/case-studies/dreamscape-kids-entertainment) Guides - [How much does HR software cost in Australia?](/blogs/how-much-does-hr-software-cost-australia-2026) - [How to choose HR software in Australia](/blogs/buyer-guide-choosing-hr-software-australia) - [HR software feature checklist: 15 must-haves](/blogs/human-resource-software-feature-checklist-15-must-haves) - [11 signs you've outgrown spreadsheets](/blogs/11-signs-business-outgrown-spreadsheets-needs-hr-software) [![workit HR software](/__l5e/assets-v1/85c98654-48de-414e-b2d5-1813c070727b/workit-logo.webp)](/) Powerful, cost effective all-in-one HR software - built for Australian teams. 24 Clifton Street, Prahran, 3181, Victoria, Australia [1300 867 682](tel:1300867682) [Follow workit on LinkedIn ](https://www.linkedin.com/company/workithcm/posts/?feedView=all)[Follow workit on Facebook ](https://www.facebook.com/workit.hr.aus)[Follow workit on YouTube ](https://www.youtube.com/channel/UC5Mjs_v7qo0CJCIawtV55aw) [Book a demo](/contact) © 2026 workit. 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