Issue policies across your whole workforce, track acknowledgements in real time, and reissue updated versions with one click - with a full audit trail of every signature, ever.
The policy problem
Emailing PDFs and hoping for the best leaves gaps in every direction - out-of-date versions in circulation, no record of who acknowledged what, and a scramble whenever an auditor asks for evidence.
workit replaces the inbox with a single source of truth. Distribute the right policies to the right people, track acknowledgements in real time, and update versions without losing a single signature.
Everything inside the module
From first publication through to version updates and reacceptance - every step is tracked against the employee record.
Create or upload every policy your business runs on and store them in one place - always current, always accessible, never living on a forgotten shared drive.
Decide per policy whether staff need to sign off, or whether it's purely informational. Informational policies get distributed; acknowledgement policies are tracked until complete.
Staff are prompted in-platform and over email when a new policy needs acknowledging, and reminded until it's done - no chasing by HR.
Open any employee profile and see every policy assigned to them and the current status - acknowledged, pending or superseded.
Open any policy and see every staff member it's assigned to, along with their acknowledgement status - perfect for audits and management reporting.
Visual reads on acknowledgement health across the whole business - drill into a team, site or specific policy in seconds.
Update a policy and choose whether everyone needs to re-acknowledge. workit resets statuses to pending and reissues - a smart capability competitors simply don't offer.
Every past acknowledgement - including superseded versions - is preserved on the employee record. You can always prove what was signed, when and which version.
Issue policies as part of the onboarding workflow so new hires sign them on day one - no separate process, no missed acknowledgements.
Built for three perspectives
Employee
A single place for every policy assigned to you - those still to acknowledge, those already signed, and informational policies you simply need to be across. Open, read and sign off in a couple of clicks.
Manager
Managers see policy compliance across their direct reports, drill into a person to view every assigned policy and its status, filter by outstanding items and nudge staff who haven't acknowledged yet.
HR / Admin
Administrators control the policy library, assignments and version lifecycle - publishing policies, assigning in bulk, viewing responses on a policy-by-policy basis and reissuing updated versions with one click.
Connected by design
Policies flow into onboarding so new starters acknowledge what they need on day one - and stay in lockstep with compliance and the wider employee record from then on.
100%
Acknowledgement evidence captured
0
Lost or unsigned policy PDFs
1 click
Push an updated version to your whole workforce
Update a policy and decide whether everyone needs to re-acknowledge. Statuses reset to pending, history is preserved - a capability competitors typically can't match.
Designed around the policy obligations of Australian businesses - particularly healthcare, aged care, childcare, education and government employers.
Policies, compliance, onboarding and the employee profile stay in lockstep. No exports, no copies, no parallel systems to reconcile.
Feature list
Every feature below is included in your workit subscription - no per-module upgrades, no hidden costs.
| Feature | What it does | Included |
|---|---|---|
| Upload policiesBring your existing documents in | Bring your existing documents in | |
| AI policy generatorDraft a policy from a prompt | Draft a policy from a prompt | |
| Policy groupsOrganise policies by group | Organise policies by group | |
| Targeted distributionBy location, role or individual, with exclusions | By location, role or individual, with exclusions | |
| Acknowledgement or informationalRequire sign-off or publish for reference | Require sign-off or publish for reference | |
| Automated remindersChase outstanding acknowledgements | Chase outstanding acknowledgements | |
| Manual remindersSend a one-off nudge | Send a one-off nudge | |
| Version control & re-acceptanceNew version prompts everyone to re-acknowledge | New version prompts everyone to re-acknowledge | |
| Acknowledgement historyPer-employee, across versions | Per-employee, across versions | |
| Live acknowledgement progressReal-time completion bar | Real-time completion bar | |
| Manager compliance viewTeam acknowledgement status | Team acknowledgement status | |
| Onboarding policy issueAcknowledge during onboarding | Acknowledge during onboarding | |
| CSV exportFor audits | For audits | |
| Read-only policy previewView without editing | View without editing |
FAQ
Policy management software is how HR teams distribute company policies, track who has read or signed off on them, and prove that policy compliance during audits. workit policy management software handles the full policy management lifecycle - from publishing a policy through to version updates and policy reacceptance - all inside the HRIS.
Either. Each policy in the policy management module is set as informational (distributed and visible to staff, no policy sign-off needed) or acknowledgement-required (staff are notified by the policy management module and prompted until they sign off). You can mix both across your policy management library.
When you update an already-acknowledged policy, the policy management module lets you choose whether everyone needs to re-acknowledge the new policy version. If you do, the policy management module resets statuses to pending and reissues the policy to the right people - without losing the historical policy acknowledgement record.
Yes. Every policy acknowledgement in the policy management module, including those against older or superseded policy versions, is preserved on the employee record. You can always show what version of a policy a staff member acknowledged, and exactly when.
Yes. The policy management module integrates with workit's onboarding workflows so new hires acknowledge the policies relevant to their role as part of day one - no separate policy process and no missed policy acknowledgements.
Open any policy in the policy management module to see the full assigned list with each person's policy status, or open any employee profile to see all policies assigned to them. The live policy management dashboard rolls everything up with graphs by team, site and policy so you can spot gaps instantly.
Yes. workit policy management is built in Australia and supported by a local Australian team, with practical knowledge of Australian policy expectations and policy audit workflows.
Yes. The policy management module is included in workit's standard $5 per employee per month price - policy management and every other workit HR module are bundled, with no per-module policy management fees.
See workit's policy management module - and the rest of the platform - in a 20-minute walkthrough with our Australian team.
Pairs well with
Pair policy management with the modules it naturally hands off to - incidents, onboarding and the wider compliance program.
When a policy is breached, capture the incident in seconds and link it back to the acknowledged policy version.
Track licences, qualifications and mandatory training alongside your policy library.
Push the right policies to new hires automatically - acknowledged before day one.
Keep reading
