Employee onboarding software for a confident day one.
Send contracts for e-signature, collect super, tax and custom forms, issue policies and assign team checklists - automated from the moment a new hire is added. Standalone or straight from recruitment.
Onboarding plan
Day-one preparation
Contract & e-sign
Signed by Mia and HR
Super and tax
TFN declaration received
Policies
3 of 4 acknowledged
Team setup
IT · Manager · Payroll
Illustrative product preview
The onboarding problem
First impressions shouldn't be a stack of PDFs.
Manual onboarding burns hours per hire and quietly damages your employer brand. Contracts get lost in inboxes, super and tax forms come back incomplete, policies go unacknowledged and the IT request never quite makes it to the right person.
workit replaces the spreadsheets, email chains and printed forms with one connected workflow - so new starters feel looked after, and your team gets their time back.
Everything inside the module
Onboarding that runs itself.
Pick a workflow, trigger the right tasks, and let workit orchestrate the contract, forms, policies and checklists in the background.
Create employees in seconds
Add a new starter manually or have them flow in directly from a successful hire in the recruitment module - core positional and employment data captured once, used everywhere.
Flexible onboarding workflows
Choose the path that fits the hire: add only, send contract, send onboarding pack, or run the full end-to-end flow. Configure once, reuse for every role and location.
Contracts with internal approval & e-sign
Generate contracts from templates, route for internal approval, then send to the new starter for legally compliant e-signature - all without leaving workit.
Super, tax & statutory forms
Pre-built Australian super choice and TFN declaration forms collect the right data, the right way, with the right validation - ready to push to payroll.
Custom form builder
Capture anything specific to your business - emergency contacts, uniform sizing, role-specific declarations, kit issue - with a no-code custom form builder.
Policy issue & acknowledgement
Issue policies for digital sign-off as part of onboarding. Every acknowledgement is timestamped and stored against the employee record - audit-ready by default.
Team checklists & task assignment
Trigger checklists for IT, payroll, managers and buddies. Everyone knows what they're doing for the new starter, by when - and nothing slips through the cracks.
Standalone or fully integrated
Use onboarding on its own, or pair it with recruitment and HR Core. Either way, the new starter ends up as a complete profile in your one HRIS.
Branded new-hire experience
Welcome new starters with a clean, on-brand portal - not a stack of PDFs and email chains. The first impression of your business should feel like your business.
Connected by design
From offer to onboarded - without re-entering data.
Hire a candidate in workit's recruitment module and the onboarding workflow triggers automatically - contracts, policies, statutory forms and team checklists, all keyed off the same employee record that will follow them through compliance, performance and beyond.
- One employee record, populated once
- Contracts, super & tax forms triggered automatically
- Policy acknowledgements stored against the profile
- Checklists for IT, payroll, managers and buddies
- Pushes straight into Xero, MicrOpay, Definitiv and more
70%
Less admin per new starter
Day 1
Productive - not paperwork day
100%
Digital, paperless and audit-ready
Workflows that fit your business
Add only, contract only, full onboarding - choose the right path for each hire and reuse it across roles, locations and entities.
One HRIS, one source of truth
Everything captured during onboarding lives on the employee profile, ready for compliance, performance reviews and payroll - no exports, no copies.
Built for Australian teams
Australian super choice, TFN declarations, working rights and Fair Work-aligned contracts - designed for the way Australian businesses actually onboard.
Feature list
Onboarding features
Every feature below is included in your workit subscription - no per-module upgrades, no hidden costs.
| Feature | What it does | Included |
|---|---|---|
| Electronic contract signingGenerate and e-sign employment contracts | Generate and e-sign employment contracts | |
| Contract templatesAuto-populated from offer data via merge fields | Auto-populated from offer data via merge fields | |
| Contract approvalsNone, self-nominating or standardised | None, self-nominating or standardised | |
| Multiple onboarding flowsDirect add, contract-only, onboarding-only or combined | Direct add, contract-only, onboarding-only or combined | |
| Auto-commence on signingOnboarding starts the moment the contract is signed | Onboarding starts the moment the contract is signed | |
| Custom onboarding formsBuild the forms new starters complete | Build the forms new starters complete | |
| Drag-and-drop form orderingSequence forms per event | Sequence forms per event | |
| Role-based form templatesAuto-apply the right form set per role | Auto-apply the right form set per role | |
| Offer card formsExtra offer fields, mergeable into contracts | Extra offer fields, mergeable into contracts | |
| Profile auto-populationCompleted forms fill the employee profile | Completed forms fill the employee profile | |
| Policy acknowledgementAssign and capture policies during onboarding | Assign and capture policies during onboarding | |
| Compliance verification gateVerify evidence before closing (configurable) | Verify evidence before closing (configurable) | |
| Task checklistsAssign tasks to HR, IT and managers | Assign tasks to HR, IT and managers | |
| Checklist templatesReusable onboarding task sets | Reusable onboarding task sets | |
| Asset assignmentTrack assets issued to the new starter | Track assets issued to the new starter | |
| Training assignmentAssign courses with due dates | Assign courses with due dates | |
| Default super fund promptShow the company fund on the super form | Show the company fund on the super form | |
| Welcome messageConfigurable first-login greeting | Configurable first-login greeting | |
| Real-time completion trackingSee what is done and outstanding | See what is done and outstanding | |
| Complete on behalfHR can fill or submit for the employee | HR can fill or submit for the employee | |
| RemindersNudge new starters individually or in bulk | Nudge new starters individually or in bulk | |
| Payroll processing stepPush to Definitiv, Micropay, Xero or TAS & many more | Push to Definitiv, Micropay, Xero or TAS & many more | |
| Works standaloneUse with or without Recruitment | Use with or without Recruitment |
FAQ
Onboarding software, answered.
What is employee onboarding software?
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Employee onboarding software automates everything between offer acceptance and a new hire's first productive day - contracts, statutory forms, policy sign-off, payroll setup and the checklists your team runs for each new starter. workit onboarding software handles all of this onboarding work in one HR platform.
Can I use workit onboarding software without the recruitment module?
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Yes. workit onboarding software works fully standalone - add new employees directly, send contracts, collect forms and run onboarding checklists. If you also use workit's recruitment module, successful hires flow into the onboarding software automatically with no data re-entry.
Are onboarding contracts and forms in the onboarding software legally compliant in Australia?
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Yes. workit onboarding software supports legally binding e-signatures, includes Australian super choice and TFN declaration onboarding forms, and stores a full audit trail of every onboarding signature, acknowledgement and submission against the employee record.
Can I build custom onboarding forms in the onboarding software?
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Yes. The no-code custom form builder inside the onboarding software lets you capture anything during onboarding - role-specific declarations, equipment issue, emergency contacts, working rights evidence - and route the onboarding data straight into the employee profile.
How do onboarding checklists work in the onboarding software?
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Define onboarding checklists by role, department or location and assign tasks to the people responsible - IT, payroll, managers, buddies. When a new starter is created, the right onboarding checklists trigger automatically and everyone is notified by the onboarding software of what to do, by when.
Does the onboarding software flow into payroll and compliance?
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Yes. Data collected during onboarding pushes through to integrated payroll systems like Xero, MicrOpay and Definitiv, and any compliance evidence captured by the onboarding software (licences, working rights, credentials) is tracked by the compliance module from day one.
Is workit onboarding software built and supported in Australia?
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Yes. workit onboarding software is built in Australia and supported by a local Australian team, with practical knowledge of Australian onboarding requirements, statutory forms and compliance evidence.
Is the onboarding software module included in workit's price?
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Yes. The onboarding software module is included in workit's standard $5 per employee per month price - onboarding software, recruitment, compliance and every other workit module are bundled, with no per-module onboarding software fees.
Ready to make day one effortless?
See workit's onboarding module - and the rest of the platform - in a 20-minute walkthrough with our Australian team.
Pairs well with
From day one to the full employee lifecycle
Onboarding hands off cleanly into the rest of workit - the same record, no re-entry.
HR Core
Every new hire lands in a single source of truth - employee record, contract and personal details in one place.
Compliance Management
Licences, inductions and mandatory training tracked from the moment they accept the offer.
Self-Serve Forms
Capture bank details, super choice and TFN forms on the same workflow employees already know.
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