Employment contract management built for the real world.
Manage pay, position, employment-condition and personal-detail changes through formal workflows - with approvals, payroll processing, letters and effective dates all connected.
Jordan Lee · Permanent change
Review proposed changes
Position
Care Coordinator
New
Team Leader
Annual salary
$82,000
New
$91,500
Reports to
Operations Lead
New
Clinical Director
Approval route
Manager → People & Culture → Payroll
Illustrative product preview
Change without loose ends
Employment changes deserve more than an email and a spreadsheet.
A pay rise, role change or temporary arrangement can involve a manager, HR, payroll, a formal letter and a future effective date. workit brings every step into one controlled process.
Personal variations are handled too, alerting the right people when employees change sensitive profile information such as tax, super, bank or emergency contact details.
Everything inside variations
Complex employment changes, clearly controlled.
Configure the process around the change, rather than forcing every variation through the same rigid workflow.
Employment variations
Formally manage changes to position, salary, employment conditions and other employment details after a staff member has started.
Flexible approval workflows
Choose which variations require approval, who needs to approve them and when they should move to payroll for processing.
Before-and-after comparison
Review current and proposed employment details side by side, making every change clear before it is approved or processed.
Future-effective changes
Complete, approve and process a variation ahead of time, then have the updated employment record take effect on the nominated date.
Temporary or permanent
Set a change as permanent or temporary, with end-of-period logic to restore the prior record, begin offboarding or follow another defined action.
Automated variation letters
Generate a populated variation letter, route it for approval if required, and send it directly to the employee as part of the same process.
Payroll-ready processing
Send approved salary and employment changes through to payroll with a formal record of what changed, when and who approved it.
Personal variations
Alert the right people when employees update core details such as tax, super, bank accounts, emergency contacts and other profile information.
Connected onboarding
Retrigger onboarding when a variation requires new information, documents or employee actions to be collected and completed.
One connected workflow
Approve it, document it, process it and put it into effect.
Each variation can connect approvals, payroll, employee correspondence and onboarding actions, while preserving a clear record of the employee's before-and-after details.
- Optional approval stages
- Payroll processing handoff
- Auto-populated employee letters
- Future effective dates
- Temporary change end logic
Feature list
Employment Variations features
Every feature below is included in your workit subscription - no per-module upgrades, no hidden costs.
| Feature | What it does | Included |
|---|---|---|
| Employment variationsChange position, salary, type, location or conditions | Change position, salary, type, location or conditions | |
| Personal variationsAuto-created when an employee updates their details | Auto-created when an employee updates their details | |
| Add / modify positionsIncluding multiple concurrent positions | Including multiple concurrent positions | |
| Scheduled variationsFuture-dated changes | Future-dated changes | |
| Temporary variationsAuto revert, end position or commence offboarding | Auto revert, end position or commence offboarding | |
| Approval workflowApprove, reject or reallocate | Approve, reject or reallocate | |
| Before / after comparisonSide-by-side change view | Side-by-side change view | |
| Variation lettersGenerated from templates | Generated from templates | |
| Variation letter approvalsOptional approval before sending | Optional approval before sending | |
| Custom variation formsWith merge fields into letters | With merge fields into letters | |
| Multiple pay ratesFair Work award alongside a salary | Fair Work award alongside a salary | |
| Variation reasons libraryCustom reasons with codes | Custom reasons with codes | |
| Payroll syncMicropay, Definitiv, Xero, TAS | Micropay, Definitiv, Xero, TAS | |
| Variations registerCentral, filterable log | Central, filterable log |
FAQ
Employment variation management software, answered.
What is employment variation management software?
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Employment variation management software formally manages changes to an employee's position, salary, hours and employment conditions after they have started. workit employment variation management software records the change, routes approvals, generates the variation letter and pushes approved employment variations through to payroll.
What types of employment variations can workit manage?
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workit employment variation management software handles pay rises, position and title changes, hours and employment-type changes, location and reporting-line changes, and temporary arrangements such as higher duties. Every employment variation follows the workflow you configure for that variation type.
Does the employment variation management software support approvals?
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Yes. You choose which employment variations require approval, who approves them and when the employment variation moves to payroll for processing, so each employment variation carries a formal record of who approved what and when.
Can employment variations take effect on a future date?
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Yes. Employment variation management software in workit supports future-effective changes - complete, approve and process an employment variation ahead of time, and the updated employment record takes effect on the nominated date.
How are temporary employment variations handled?
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Set an employment variation as temporary and the employment variation management software applies end-of-period logic when it expires - restore the prior employment record, begin offboarding or follow another defined action, with no manual tracking.
Does the employment variation management software generate variation letters?
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Yes. workit auto-populates the variation letter from the employment variation details, routes it for approval where required and sends it to the employee as part of the same employment variation process.
What are personal variations, and how do they differ from employment variations?
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Personal variations are employee-initiated updates to profile details such as tax, super, bank accounts and emergency contacts. workit alerts the right people when a personal variation is submitted, while employment variations cover contractual changes managed through the employment variation management software workflow.
Is workit employment variation management software Australian, and is it included in the price?
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Yes. workit employment variation management software is built and supported in Australia, and the employment variation module is included in workit's standard $5 per employee per month price - no per-module fees for employment variation management software.
See how workit handles change after day one.
Walk through employment variations with our Australian team.
Book a demo