Recruitment software that hires the right people, faster.
Post to your careers page and major job boards, manage applicants in one unified pipeline, and send successful hires straight into onboarding-with zero data re-entry.
Active role
Registered Nurse, Melbourne
42 applicants · 6 shortlisted
New applicants
18Ava Morgan
Registered Nurse
Jordan Lee
Care Coordinator
Interview
6Samira Khan
Registered Nurse
Tom Williams
Care Coordinator
Offer
2Elena Costa
Registered Nurse
Branded offer ready
Elena Costa · awaiting e-signature
Ready for onboarding
Employee record and tasks prepared
The hiring problem
Hire without the 20-hour admin tax.
A single hire can quietly burn 20+ hours of HR and management time - writing ads, posting to multiple boards, sorting applications, scheduling interviews, chasing references and wrangling offer paperwork.
workit removes the admin and the risk. You screen and compare candidates consistently, capture the credentials regulated industries actually need, and keep the whole hiring team aligned in one place.
Everything inside the module
A full ATS - without the standalone price tag.
Standalone ATS tools stop at hire. workit's recruitment module keeps going - straight into onboarding, compliance and the wider employee record.
Multi-channel job posting
Publish a role once and distribute it to your branded careers page, workit's own job board, SEEK, Jora and Adzuna - no double entry, no separate logins.
Branded careers page
A careers page that looks like your business, not a generic job board. Hosted inside workit, kept in sync with every open role automatically.
Built-in applicant tracking
Every application from every source lands in one pipeline. Move candidates through stages, leave shared feedback and keep hiring managers aligned without email threads.
Configurable application forms
Capture exactly what each role demands - licences, credentials, working rights, pre-screening questions - and collect consistent, comparable data from every applicant.
Built-in reference checking
Send structured reference questionnaires to nominated referees directly from the candidate's record. Responses come back into workit, attached to the applicant, so your hiring team has consistent, comparable evidence before making an offer.
Employee referrals & EOIs
Capture employee referrals and expressions of interest through the platform, building a warm pipeline before a role even opens.
Searchable talent pool
Every past applicant stays searchable. Re-engage warm candidates the moment a similar role opens - no starting from scratch.
Offer letters & e-sign
Generate branded offer letters from templates and send for e-signature without leaving the platform.
Direct handoff to onboarding
Hire a candidate in workit and they flow straight into the onboarding module - contracts, policies and checklists triggered automatically. No re-entering data. No switching systems.
Connected by design
From advertised to onboarded - one workflow.
Most ATS products end the day you sign the offer. workit's recruitment module keeps going - straight into onboarding, compliance and the wider employee record.
- Branded careers page hosted in workit
- Job board distribution: workit job board, SEEK, Jora, Adzuna
- Configurable forms to capture compliance data at source
- One pipeline for all applications
- Direct handoff to onboarding with zero data re-entry
Workit Reference Integrity & Trust Score
Reference checks that catch fake referees - automatically.
Fake references are one of the oldest tricks in hiring - an applicant lists a friend, a family member, or simply pretends to be their own referee. workit turns every reference into a verifiable, scored, tamper-resistant record.
Trust Score
One honest number - the Trust Score
Every completed reference gets a Trust Score out of 100 - a single, at-a-glance measure of how confident you can be that the referee is a genuine, independent person and not the applicant in disguise. Colour-coded so recruiters triage instantly: green for high confidence, amber for review, red for high risk.
- Fully transparent - hover over the score and see exactly how it was calculated, check by check, with points shown for each.
- Smartly weighted - the score only counts checks that actually have data, so an SMS-only referee is never unfairly penalised.
- Hard fail on red flags - if a referee shares the applicant's own mobile or email, the score is capped at 1/100. A person can't be their own independent referee.
The fraud checks behind the score
workit runs a layered set of automated integrity checks on every reference - no manual effort required.
Corporate email verification
Flags free and personal email domains and checks whether the email domain actually matches the employer the referee claims to work for.
Duplicate referee detection
Spots when the same referee email or phone number has been reused across multiple candidates - a classic sign of fabricated or referral-farm references.
Applicant-vs-referee match
Detects when the referee's mobile number or email address is identical to the applicant's own contact details.
IP address analysis
Compares where the referee submitted their reference against where the applicant applied - a match suggests the applicant filled it in themselves.
Geolocation distance
Captures approximate location when referees are provided and when they respond, and flags suspiciously close locations.
Timing signal
Measures how quickly a reference was completed after the invite - references finished in under a couple of minutes are highlighted as unusually fast.
Decline tracking
If a referee indicates they don't wish to provide a reference, that's recorded and surfaced rather than silently disappearing.
Secure by design
- Encrypted, unguessable links - each referee gets a 256-bit one-time token that can't be guessed or brute-forced.
- 7-day expiry - links expire automatically and a reference can only ever be submitted once.
- Flexible, low-friction contact - referees can be invited by email, SMS, or both, so a valid reference is easy to collect while staying verified.
- Privacy-first - geolocation is approximate only, consent is captured, and every signal helps your team judge - not replace their judgement.
Why it matters
Reference fraud is hard to spot with the naked eye. workit does the detective work automatically - quietly cross-checking identity, contact details, location, timing and history behind the scenes - and distils it into one honest number your team can trust. Faster reference checks, fewer bad hires, and real confidence that a reference is exactly who they say they are.
35%
Faster time to hire
8 hrs
Saved per hire, on average
1 click
Publish to your careers page, workit's job board, SEEK, Jora and Adzuna
Post everywhere from one place
Distribute your role to your careers page and major boards simultaneously - no more jumping between logins.
Capture compliance at source
Configurable application forms capture licences, credentials and working rights before a candidate even lands in your pipeline.
Keep hiring managers aligned
Move candidates through stages and leave shared feedback in one system, without the internal email threads.
Feature list
Recruitment features
Every feature below is included in your workit subscription - no per-module upgrades, no hidden costs.
| Feature | What it does | Included |
|---|---|---|
| Multi-channel job postingPost to careers page, workit board, Jora and Adzuna at once | Post to careers page, workit board, Jora and Adzuna at once | |
| Seek integrationPost to Seek with in-app ad configuration | Post to Seek with in-app ad configuration | |
| Consolidated applicationsEvery application in one place, whatever the source board | Every application in one place, whatever the source board | |
| Applicant tracking (Kanban)Drag-and-drop candidates through your pipeline | Drag-and-drop candidates through your pipeline | |
| Custom hiring workflowsBuild your own stages and rules per role | Build your own stages and rules per role | |
| Configurable stage rulesMandatory steps, fast-forward, appointments, references, offers | Mandatory steps, fast-forward, appointments, references, offers | |
| Branded careers pageYour own careers page, embeddable on your site | Your own careers page, embeddable on your site | |
| Careers page embed / APIiFrame embed for the company website | iFrame embed for the company website | |
| Internal vs external advertsPublic, employees-only, or unadvertised vacancies | Public, employees-only, or unadvertised vacancies | |
| AI advert writerGenerate advert copy from a short prompt | Generate advert copy from a short prompt | |
| Advert templatesReusable advert content | Reusable advert content | |
| Advert periodsPreset advertising windows | Preset advertising windows | |
| Fast ApplyOne-step quick applications | One-step quick applications | |
| Custom application formsMulti-step forms built to your process | Multi-step forms built to your process | |
| Application declarationsCandidate acknowledgements at apply time | Candidate acknowledgements at apply time | |
| Selection / screening questionsLogic-driven questions with must-answer routing | Logic-driven questions with must-answer routing | |
| Application scoringScore candidate responses | Score candidate responses | |
| Candidate source trackingCapture and report where candidates came from | Capture and report where candidates came from | |
| Reference checkingQuestionnaires to referees, with fraud safeguards | Questionnaires to referees, with fraud safeguards | |
| Reference question libraryReusable reference templates | Reusable reference templates | |
| Candidate review formsStandardised reviewer assessments | Standardised reviewer assessments | |
| Interview questionnairesIn-app interview forms per candidate | In-app interview forms per candidate | |
| Document requirementsRequired or optional application documents | Required or optional application documents | |
| Registration & licence captureCollect registrations and licences | Collect registrations and licences | |
| Employment status libraryConfigurable statuses (Seek-mapped) | Configurable statuses (Seek-mapped) | |
| Offer letter generationAuto-populated offers, digitally signed | Auto-populated offers, digitally signed | |
| Offer letter templatesWord templates with merge fields | Word templates with merge fields | |
| Approval workflowsNone, self-nominating or standardised, for postings and offers | None, self-nominating or standardised, for postings and offers | |
| Bulk candidate actionsMessage, download or move candidates in bulk | Message, download or move candidates in bulk | |
| Direct messagingMessage candidates in-app | Message candidates in-app | |
| Talent poolSearch every past and present candidate | Search every past and present candidate | |
| Resume parsingAuto-extract and index resume data | Auto-extract and index resume data | |
| Talent pool taggingGroup and source candidates | Group and source candidates | |
| Position description libraryStore and reuse PDs | Store and reuse PDs | |
| AI PD writerGenerate position descriptions | Generate position descriptions | |
| Employee referralsRefer-a-candidate submissions | Refer-a-candidate submissions | |
| Social & QR sharingShare jobs across channels | Share jobs across channels | |
| Unsuitable candidate registerFlag prior applicants | Flag prior applicants | |
| Job posting delegationGive a manager access to a single posting | Give a manager access to a single posting | |
| Auto position numberingSequenced numbers with prefixes | Sequenced numbers with prefixes | |
| Recruitment reportsPipeline, source and time-to-fill reporting | Pipeline, source and time-to-fill reporting | |
| Direct handoff to onboardingPush a hire straight into onboarding, no re-keying | Push a hire straight into onboarding, no re-keying |
FAQ
Recruitment software, answered.
What is recruitment software?
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Recruitment software manages hiring end-to-end - posting jobs, tracking applicants, collaborating on shortlists, generating offers and handing successful candidates to onboarding. workit recruitment software is built into the wider HR platform, so the recruitment software, onboarding and HR records share one employee profile.
Is workit recruitment software a full applicant tracking system (ATS)?
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Yes. workit recruitment software is a complete ATS - multi-source applications, stage-based pipelines, team collaboration, interview scheduling and offer management. Unlike standalone recruitment software, workit's recruitment software hands successful candidates straight to onboarding and compliance without re-entering data.
Which job boards does workit recruitment software post to?
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workit recruitment software publishes to your branded careers page, workit's own job board and major Australian boards including SEEK, Jora and Adzuna - all from a single recruitment software job posting.
Does the recruitment software work for regulated industries?
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Yes. Healthcare, aged care, childcare, education and government teams use workit recruitment software because configurable recruitment software application forms capture credentials, working rights and compliance evidence from the very first touchpoint.
How does workit recruitment software connect to onboarding?
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When a candidate is hired, workit recruitment software triggers the onboarding workflow automatically - contracts for e-signature, super and tax forms, policy acceptance and assigned checklists. This is the core advantage of integrated recruitment software over a standalone ATS.
Can employees submit referrals through the recruitment software?
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Yes. Staff can submit referrals directly through workit recruitment software, and HR tracks them alongside standard applications in the same recruitment software pipeline.
Is workit recruitment software built and supported in Australia?
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Yes. workit recruitment software is built in Australia and supported by a local Australian team, with practical knowledge of Australian hiring practices, awards, working rights and recruitment compliance requirements.
Does workit recruitment software include reference checking?
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Yes. workit recruitment software includes built-in reference checking with a Trust Score out of 100 - a single, at-a-glance measure of how confident you can be that a referee is genuine and independent. The Trust Score is colour-coded green, amber or red, fully transparent so you can see how it was calculated check by check, and only counts the checks that actually have data available.
How does workit recruitment software detect fake references?
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workit recruitment software runs a layered set of automated integrity checks on every reference - corporate email verification, duplicate referee detection, applicant-versus-referee identity matching, IP address analysis, geolocation distance, timing signals and decline tracking. If a referee shares the applicant's own mobile or email, the Trust Score is automatically capped at 1/100, so the recruitment software catches a person being their own referee.
Are reference links in workit recruitment software secure?
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Yes. workit recruitment software sends each referee a 256-bit encrypted, one-time link that cannot be guessed or brute-forced. Links expire automatically after 7 days, a reference can only ever be submitted once, and referees can be invited by email, SMS or both - so the recruitment software keeps references verified while staying low-friction.
Does workit recruitment software store referee location data?
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workit recruitment software captures approximate, non-precise location only - never precise coordinates - and measures the distance between where the applicant provided referees and where the referee responded. Suspiciously close locations are flagged, but the recruitment software is privacy-first: consent is captured and every signal is presented to help recruiters judge, not to replace their judgement.
Ready to hire faster?
See workit's recruitment module - and the rest of the platform - in a 20-minute walkthrough with our Australian team.
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